We are professionals who are skilled in the coordination and management of all aspects of professional, leisure, entertainment or recreational events (depending on their area of expertise). Venue selection, Budgeting, event marketing, publicity, vendor coordination, transportation, accommodation, floor management, red carpet, programme design, decorations, invites, Stage setup etc are a few of the aspects of an event which an event planner is tasked with managing.
We are usually hired to efficiently coordinate events from top to bottom and it is not uncommon to see them in the course of an event. However, few people prefer to scream, shout at vendors, “tear hair” and “stress up” at their events instead of hiring an event planner to smoothly coordinate their events
Planning an event yourself may not seem all that difficult. In-house, DIY planning is often viewed as cheaper and simpler, and therefore better than hiring a professional. However, a large-scale event is made up of so many factors that are easily missed by someone lacking experience. At the end of the day, hiring a professional meeting planner is a better bet.
We love doing everything ourselves mainly because we have a general distrust of experts. We think we know better and this often leads to a disaster. You may have decided to do things on your own all the time but when it comes to an event, you must take the back seat and let an event planner handle everything. A good event planner will make your event the most memorable occasion of your life. Don’t believe us? Here are the reasons why.
You Will Save Money ! A general misconception about event planners is that they cost you more money. In reality, an event planner will be saving your money.Most event planners are well networked with vendors, venue managers, speakers and other personnel required to make your event a success. You need to realize that hiring an event planner gives you tested and cost-effective vendors (courtesy the event planner’s network) that will deliver.
Budget Management All you have to do is to tell your event planner your budget and they’ll take care of everything from there on. They’ll keep a record of all the bills, make sure everything gets handled within the budget, review all the bills after the event, and release the payments. All of this might sound simple enough but most of us overspend on the mart; we can never work within the budget on a huge occasion. Which is why the smart decision would be to let your event planner handle everything.Having planned different events over time, an event planner knows the value of a particular item or element of the event and can outrightly let you know if the cost of something is overpriced. Furthermore, with the event planner knowing your budget limit for this and that, he can draw on his experience to give you suitable options and alternatives if need be. You can rest assured that whatever you spend, what absolutely necessary and worth it.
Everything Will Be According to Your Choice If your biggest concern about event planners is that they set up everything according to their choice, you’re wrong. The first step in event planning is listening to the client. All you have to do is explain everything to your event planner and get rid of all your worries about bringing your ideas into reality. Because that’s exactly what your event planner will be doing.
Make Your Event Picture Perfect Whether it’s a business event or a personal one, you want it to be special. You want it to stay fresh in your memory forever and for that, you want lots of pictures. But you cannot know for sure the kind of light that will be necessary for your event. That’s where your event planner comes in. Only a good event planner can perfectly guide the people setting up lighting. And good lighting means good pictures.